Tuesday, 12 October 2021 from 6:00 PM to 8:00 PM
Organiser: Ben Carpenter
Have your say on who will lead VUWTC into 2021!
There will be Pizza from 6pm, Review of the year and voting from 7pm sharp, venue is VUW Kelburn Campus - AM101.
Nominees need to be present to be elected to a position
Nominate yourself and your BFF here!
For a brief description of what each position does read the fine deets below!
This is a brief overview of what each role entails. There will also be a quick summary of each role by those who currently fill them at the meeting.
Any member wishing to run for a position on the committee must be nominated and then seconded by two different members (you can nominate yourself). You can run for as many positions as you wish but can only hold one and as soon as you have accepted a position you can no longer run for any others. Nominations and seconding shall be accepted via a form prior to the AGM and at the AGM itself. Candidates must accept nominations. If you cannot make it to the AGM but wish to run for a role contact the committee and we shall decide if an arrangement can be made.
At the AGM all members running for a position shall come to the front and say a few words about why they would perform well in this role (keep it short we have 14 positions to go through). All candidates shall then leave the room for a brief discussion by the meeting about them followed by vote by show of hands. Candidates shall then be ushered back in and informed of who won.
The Committee is responsible for:
Managing the Society and carrying out the purposes of the Society using money and other assets to do so. Hold regular meetings and set the agenda for meetings. Hold Committee meeting for the purpose of deciding on and managing aspects of the Society. Make bylaws to govern the Society and its members. The committee must enforce and follow the Rules of the Society but subject to these rules and a majority decision by the Society they hold all powers of the Society.
The President is responsible for:
Ensuring the rules of the Society are followed, convening meetings, chairing meetings, Providing a report on the operations of the Society at each Annual General Meeting, delegating tasks to other committee members and making sure they perform their roles, and general overseeing and managing of The Society.
The Chief Guide is responsible for:
The actual tramping. Organising the trip calendar for the year, the running of bushcraft trips or delegating to someone of appropriate experience, and ensuring that leaders of trips have sufficient experience. Also has the responsibility of vetoing any should there be safety concerns.
The Assistant Chief Guide is responsible for:
Assisting the Chief Guide in trip calendar creation and other duties. Just generally keeping tramping momentum going (eg Running trips, suggesting good tramps for people to go on, pushing to get more experienced members to run their own trips, and helping plan trips).
The Secretary is responsible for:
Taking minutes at committee meetings, in charge of documents and records of the Society. Receiving and replying to correspondence on behalf of the committee/Society. Correspondent to affiliated bodies.
The Treasurer + Co-Treasurer is responsible for:
Accepting and making payments on behalf of the club. Helping to organise trip budgets for various trips. Keeping the accounts and financial records to accepted accounting standards. Preparing annual financial statements in accordance with the Society's accounting policies for presentation at the AGM. Keeping the committee up to date on financial information and financial position as the committee requires.
Climbing Officer is responsible for:
Promoting climbing in the club. This includes the running and organising of Rockcraft (instructive) trips as well as other climbing trips. Also to promote climbing during the week at Ferg’s/Hangdog.
Gear Custodians (x2) are responsible for:
Charged with managing the gear shed. In charge of signing out gear for trips and making sure all gear is returned and chasing up those who are late returning things. Also must organise working bees of volunteers for the purpose of cleaning, drying, and maintaining the equipment as well as doing stock takes and organising the shed.
Conservation Officer is responsible for:
VUWTC has a conservation site, Bell Road Reserve, that it manages in order to restore the native bush. The Conservation Officer orders native plants from Wellington City Council to regenerate the area. The Conservation Officer is in charge of organising planting and weeding days at the site as well as other conservation projects as they decide, such as working bees on Somes Island and working in conjunction with DOC and other conservation groups.
Huts Officer is responsible for:
VUWTC has the charge of maintaining two huts in the Tararuas, Carkeek and Penn Creek. The huts officer is in charge of organising trips to chop wood, clear tracks to the huts, and other work as required. They also must represent VUWTC at Hut meetings and report back on said meetings to the club.
Publicity Officers (x 2) are responsible for:
In charge of publicity for the club. This entails promoting the club at uni and halls of residence at the beginning of the year. This involves putting posters up round uni, running a stall at clubs week (everyone helps with actually manning it), and ensuring info about VUWTC is included in the info packet that goes round to the halls or residence. Also can promote at the beginning of lectures in courses that promote the outdoors such as Geology/Geography and Conservation Biology. Also are In charge of the VUWTC publication Heels and Club memorabilia (Tee’s/Hoodies/whatever) for the year.
Social Officer is responsible for:
Organises the social side of VUWTC. Things such as running social trips (ie Freshers, Bush Ball, Bush Rave, and others at the committee's discretion), the annual TrampsTrampsTramps party, movie nights, Taco Tuesday, and others at their discretion.
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